A real-time, running-balance student ledger. Every charge appears as a line item when it's earned. Every payment reduces the balance immediately. Anyone — student, advisor, finance — can look at it right now and know exactly what is owed.
That's it. Everything else is the plumbing that makes this work.
There is no single place to see what a student owes at this moment. Getting to an accurate balance requires running estimates manually, cross-referencing module charges, applying adjustments, and hoping nothing changed since the last time someone looked.
A ledger that charges the right amount automatically on Day 6 of every term, applies financial aid as it arrives, shows every payment, and always displays the current balance — without anyone having to run a report or push a button.
| Date | Description | Charge | Payment | Balance |
|---|---|---|---|---|
| 01/12/26 | DMS 100 – Ultrasound Physics I – Tuition (3 cr × $350) | $1,050 | $1,050 | |
| 01/12/26 | DMS 100 – Books & Materials | $185 | $1,235 | |
| 01/12/26 | DMS 110 – Clinical Practicum I – Tuition (3 cr × $350) | $1,050 | $2,285 | |
| 01/12/26 | DMS 110 – Books & Materials | $140 | $2,425 | |
| 01/12/26 | English 101 – Composition I – Tuition (3 cr × $100) | $300 | $2,725 | |
| 01/12/26 | English 101 – Books & Materials | $95 | $2,820 | |
| 01/12/26 | Technology Fee | $75 | $2,895 | |
| 01/28/26 | Direct Subsidized Loan – Spring 2026 disbursement | $1,800 | $1,095 | |
| 01/28/26 | Pell Grant – Spring 2026 disbursement | $750 | $345 | |
| 02/15/26 | Student Payment – ACH | $175 | $170 | |
| 03/01/26 | Student Payment – ACH | $170 | $0 |
| Date | Description | Charge | Payment | Balance |
|---|---|---|---|---|
| 01/12/26 | DMS 100 – Tuition (3 cr × $350) | $1,050 | $1,050 | |
| 01/12/26 | DMS 100 – Books & Materials | $185 | $1,235 | |
| 01/12/26 | DMS 110 – Tuition (3 cr × $350) | $1,050 | $2,285 | |
| 01/12/26 | DMS 110 – Books & Materials | $140 | $2,425 | |
| 01/12/26 | English 101 – Tuition (3 cr × $100) | $300 | $2,725 | |
| 01/12/26 | English 101 – Books & Materials | $95 | $2,820 | |
| 01/12/26 | Technology Fee | $75 | $2,895 | |
| 01/28/26 | Direct Subsidized Loan – Winter 2026 | $1,800 | $1,095 | |
| 01/28/26 | Pell Grant – Winter 2026 | $750 | $345 | |
| 03/01/26 | Student Payments (×2) | $345 | $0 | |
| 04/13/26 | DMS 110 – Tuition (RETAKE) (3 cr × $350) ⚠ Retake — tuition only. Books already charged on first attempt (01/12/26). | $1,050 | $1,050 | |
| 04/30/26 | Direct Subsidized Loan – Spring 2026 | $700 | $350 | |
| 05/01/26 | Student Payment – ACH | $350 | $0 |
| Date | Description | Charge | Payment | Balance |
|---|---|---|---|---|
| 12/18/25 | English 101 – Transfer Credit Applied ✓ Approved by Dean 12/18/25. Course removed from degree audit. Will never be charged. | — | — | — |
| 01/12/26 | DMS 100 – Tuition (3 cr × $350) | $1,050 | $1,050 | |
| 01/12/26 | DMS 100 – Books & Materials | $185 | $1,235 | |
| 01/12/26 | DMS 110 – Tuition (3 cr × $350) | $1,050 | $2,285 | |
| 01/12/26 | DMS 110 – Books & Materials | $140 | $2,425 | |
| 01/12/26 | Technology Fee | $75 | $2,500 | |
| 01/28/26 | Direct Subsidized Loan – Spring 2026 | $1,800 | $700 | |
| 01/28/26 | Pell Grant – Spring 2026 | $500 | $200 | |
| 02/15/26 | Student Payment – ACH | $200 | $0 |